Need to share a calendar with your team, group, or organization? This tutorial shows you exactly how to create a calendar that people can subscribe to in their iPhone, Google Calendar, or Outlook.
Time required: 5 minutes
Cost: Free to start
Technical skill: None required
What You're Building
You'll create a calendar that:
- Shows up in people's native calendar apps (no app download required)
- Updates automatically when you make changes
- Works on iPhone, Android, Mac, PC
- Can be managed by multiple people
1 Sign Up (2 minutes)
Go to syncourschedule.com and click "Get Started Free"
Enter your information:
- Name
- Email address
- Password
- Organization name (optional)
Click "Create Account" - you'll be taken to your dashboard.
2 Create Your First Calendar (1 minute)
Click the "+ New Calendar" button
Fill in the details:
Calendar Name: What people will see when they subscribe. Examples:
- "Youth Group Events"
- "Lincoln Elementary School Calendar"
- ACME Corp Team Events"
Description: Brief explanation of what this calendar is for
Color: Pick a color (helps you distinguish multiple calendars)
Click "Create Calendar"
3 Add Your Events (2-5 minutes)
Click "+ New Event" button
Event Title: Clear and descriptive
- "Sunday Service"
- "Parent-Teacher Conferences"
- "Team Meeting"
Date and Time: Click the date picker
Location: Address or room number
Description: Additional details or links
For Recurring Events:
- Check "Recurring Event" box
- Choose frequency: Daily, Weekly, Monthly, Yearly
- Select which days (for weekly events)
Example: Weekly Sunday Service can be set up once instead of creating 52 individual events!
4 Get Your Subscription Link (30 seconds)
Click the "Share" button (top right of your calendar page)
You'll see:
- Subscription Link (this is what people click)
- QR Code (people can scan with phone)
- Direct links for Apple, Google, Outlook
Copy the subscription link. It looks like:
https://calendar.syncourschedule.com/sub/abc123
5 Share It With Your People (1 minute)
Share your link everywhere:
Email:
Subject: Subscribe to our calendar
Click this link to subscribe:
[YOUR LINK HERE]
Once subscribed, all events automatically appear in your calendar app!
Website: Add a button with your link
Social Media: Post the link
Printed Materials: Include QR code on bulletins, flyers
6 People Subscribe (Their Side)
When someone clicks your link:
iPhone users:
- Link opens in Safari
- Tap "Subscribe"
- Done! Events appear in Calendar app
Android users:
- Link opens in browser
- Tap "Add to Google Calendar"
- Done! Events appear in Google Calendar
It's that easy. One click, subscribed forever.
Updating Events
The beauty of calendar subscriptions: update once, everyone sees it.
- Go to your calendar
- Click the event you want to change
- Click "Edit"
- Make your changes
- Click "Save"
Everyone who subscribed sees the update within minutes. No emails needed!
Pro Tips
Tip 1: Use Descriptive Event Titles
Bad: "Meeting"
Good: "Board Meeting - Finance Discussion"
Tip 2: Always Include Location
Even if it's obvious to you, include it. Add full addresses for special events.
Tip 3: Use Event Descriptions
Add instructions, contact info, links, or requirements in the description field.
Tip 4: Create a Short Link
Use a URL shortener to make your link easier to share:
bit.ly/churchcaltinyurl.com/ourcalendar
Summary
You've learned how to:
- ✅ Create a calendar in 5 minutes
- ✅ Add events (one-time and recurring)
- ✅ Share your subscription link
- ✅ Let people subscribe easily
- ✅ Update events (everyone sees the change)
Your people now have:
- ✅ Your events in their calendar app
- ✅ Automatic updates
- ✅ No app to download
Ready to Try It?
Create your free calendar now - no credit card required. 5 minutes to setup.
Create Free Calendar