Privacy Policy

Last Updated: February 20, 2026

At Sync Our Schedule, we take your privacy seriously. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our calendar subscription service.

1. Information We Collect

Personal Information

When you create an account, we collect:

• Name and email address
• Password (encrypted and hashed)
• Organization information (if you create or join organizations)

Calendar and Event Data

When you use our service, we collect:

• Calendar names, descriptions, and settings
• Event details (titles, dates, times, locations, descriptions)
• Calendar subscription data
• QR codes and subscription links you generate

Usage Information

We automatically collect:

• IP addresses and device information
• Browser type and version
• Pages visited and features used
• Click tracking for analytics (anonymized)
• Subscription analytics (number of subscribers, access patterns)

Payment Information

For paid subscriptions:

• Payment processing is handled by Stripe
• We store Stripe customer IDs and subscription status
• We do NOT store credit card numbers or payment details directly

2. How We Use Your Information

We use your information to:

• Provide Services: Create and manage your calendars, events, and subscriptions
• Account Management: Authenticate users, manage subscriptions, and provide customer support
• Analytics: Track calendar subscriptions, event popularity, and service usage
• Communication: Send service-related emails (account confirmations, password resets, subscription updates)
• Improvements: Analyze usage patterns to improve our service
• Security: Detect and prevent fraud, abuse, and security incidents
• Compliance: Fulfill legal obligations and enforce our Terms of Service

3. Data Sharing and Disclosure

Public Information

The following information may be publicly accessible when you share calendars:

• Calendar names and descriptions (for public calendars)
• Event details for events in shared calendars
• Organization names (for organization calendars)

Third-Party Service Providers

We share data with:

• Cloudflare: Infrastructure and database hosting
• Stripe: Payment processing for subscriptions
• Email Services: For sending transactional emails

We Do NOT:

• Sell your personal information
• Share your data with advertisers
• Use your calendar data for marketing purposes
• Share your information except as described in this policy

4. Data Retention

We retain your data:

• Active Accounts: Data is retained while your account is active
• Deleted Accounts: Data is permanently deleted within 30 days of account deletion
• Analytics: Anonymized usage data may be retained longer for analytics
• Legal Requirements: Some data may be retained longer if required by law

5. Your Rights and Choices

You have the right to:

• Access: View all data we have about you
• Edit: Update your account information and calendar data
• Delete: Request deletion of your account and all associated data
• Export: Download your calendar data in standard formats (ICS)
• Opt-Out: Unsubscribe from non-essential emails
• Control Sharing: Make calendars public or private at any time

6. Data Security

We implement security measures including:

• Encrypted data transmission (HTTPS/SSL)
• Password hashing and encryption
• Secure database storage
• Regular security audits
• Access controls and authentication

However, no method of transmission over the Internet is 100% secure. We cannot guarantee absolute security.

7. Children's Privacy

Our service is not intended for children under 13. We do not knowingly collect information from children under 13. If you are a parent and believe your child has provided us with personal information, please contact us.

8. International Data Transfers

Your data may be transferred to and processed in countries other than your country of residence. We ensure appropriate safeguards are in place for such transfers.

9. Cookies and Tracking

We use:

• Essential Cookies: For authentication and session management
• Analytics: To track calendar subscriptions and usage patterns
• Preferences: To remember your settings

10. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of significant changes by email or through the service. Your continued use after changes constitutes acceptance of the updated policy.

11. California Privacy Rights (CCPA)

California residents have additional rights under the CCPA, including:

• Right to know what personal information is collected
• Right to know if personal information is sold or disclosed
• Right to opt-out of the sale of personal information
• Right to deletion of personal information
• Right to non-discrimination for exercising CCPA rights

We do not sell personal information.

12. European Privacy Rights (GDPR)

If you are in the European Economic Area (EEA), you have additional rights under GDPR:

• Right to access your personal data
• Right to rectification of inaccurate data
• Right to erasure ("right to be forgotten")
• Right to restrict processing
• Right to data portability
• Right to object to processing
• Right to withdraw consent